Private Limited Company Registration in India: Step-by-Step Guide (2025)
Starting a business in India? Registering a Private Limited Company (Pvt Ltd) is one of the most popular and secure ways to set up your business. It offers limited liability, better credibility, and easier access to funding.
In this blog, we cover everything you need to know about Private Limited Company registration – including its benefits, requirements, step-by-step process, fees, and compliance after incorporation.
What is a Private Limited Company?
A Private Limited Company is a type of company registered under the Companies Act, 2013. It has a separate legal identity from its owners (shareholders) and offers limited liability protection.
Key Features:
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Minimum 2 shareholders and 2 directors (same person can be both)
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Maximum 200 shareholders allowed
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Limited liability of owners
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Perpetual succession – company continues even if owners change
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Easier to raise funds from investors and banks
Benefits of Registering a Private Limited Company
✅ Limited Liability Protection – Personal assets of shareholders are safe.
✅ Separate Legal Entity – The company can own property, sue, and be sued in its own name.
✅ Better Credibility – Preferred by investors, vendors, and clients.
✅ Tax Advantages – Eligible for lower corporate tax rates.
✅ Easy Fundraising – Venture capitalists and angel investors prefer Pvt Ltd companies.
Documents Required for Registration
To register a Private Limited Company, you need the following documents:
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PAN Card of all directors/shareholders
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Aadhar Card or any identity proof
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Address Proof (Electricity bill / bank statement not older than 2 months)
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Passport-size Photograph of all directors
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Registered Office Address Proof (Utility bill + NOC from owner if rented)
Step-by-Step Process for Private Limited Company Registration
Follow these simple steps to register your Pvt Ltd company online:
Step 1: Obtain DSC (Digital Signature Certificate)
Required for signing incorporation documents electronically.
Step 2: Apply for DIN (Director Identification Number)
DIN is mandatory for all directors of the company.
Step 3: Name Approval (RUN Service or SPICe+)
Choose a unique company name and get approval from MCA (Ministry of Corporate Affairs).
Step 4: File SPICe+ Form with MCA
Prepare and submit incorporation documents like:
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Memorandum of Association (MoA)
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Articles of Association (AoA)
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Director and shareholder declarations
Step 5: Get Certificate of Incorporation (CoI)
Once approved, MCA issues a Certificate of Incorporation along with PAN & TAN of the company.
Step 6: Open Company Bank Account
Use CoI, PAN, and other documents to open a current account in the company’s name.
Government Fees for Registration
Government fees depend on the authorized share capital of the company. For most startups with authorized capital up to ₹1 lakh, the MCA charges are minimal.
You may also incur professional fees if you hire a CA/CS/consultant for the process.
Compliance After Registration
Once your company is incorporated, you must comply with:
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Appointment of Statutory Auditor within 30 days
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Maintain books of accounts and conduct board meetings
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File annual returns (Form AOC-4, MGT-7) with MCA
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File ITR-6 (Income Tax Return) annually
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Pay applicable TDS, GST, and other taxes
Conclusion
Registering a Private Limited Company is the first step towards building a structured, scalable, and legally compliant business. With online registration, MCA has made the process faster and easier for entrepreneurs.
Whether you are a startup founder, freelancer, or SME, forming a Pvt Ltd company adds credibility and opens up growth opportunities through funding and partnerships.